Applicant Privacy Notice

1. Who is collecting your information

ViaOptima Solutions Pty Ltd, ABN 18 684 609 023, ACN 684 609 023. Contact: admin@viaoptimasolutions.com.au.

2. What we collect during recruitment

• Name and contact details.
• Resume, work history, and experience details if requested.
• Licence status, work rights confirmation, availability, and relevant screening answers.
• Documents only where required for recruitment, screening, or onboarding.

3. Why we collect it

• Assess suitability for the role.
• Contact applicants and arrange interviews.
• Conduct required checks.
• Complete onboarding for successful applicants.

4. If information is not provided

We may be unable to assess or progress your application if required information is not provided.

5. Who it may be shared with

• Authorised staff involved in recruitment, management, or onboarding.
• Screening, background-check, drug and alcohol testing, or onboarding providers where applicable.
• Technology providers used to manage applications.
• Legal or regulatory bodies where required.

6. Sensitive information

We only collect sensitive information where necessary and with consent or where legally permitted. TFN, bank details, Medicare details, and full identity documents should not be requested at the first application stage unless there is a clear lawful need.

7. Access and correction

You can request access to, or correction of, applicant information by emailing admin@viaoptimasolutions.com.au.

8. Full Privacy Policy

Read the full Privacy Policy for more information.